Services
Many people I speak with know that they need some form of support but are not always certain what they can or should outsource.
If this sounds familiar, then why not try the following to help you decide what tasks you can part with to enable you to focus your time elsewhere.
- List the types of tasks you do daily/weekly and even monthly.
- Which of these tasks can ‘only’ be done by you. Carefully consider these, you may be surprised by how many tasks you have always done that actually when you think about it, do not need to be done by yourself and are taking up too much of your time.
- Everything else on your lists can and should be typically delegated (internally or externally).
Perhaps your actual day-to-day tasks are manageable, but you have an ever-growing ‘other’ to-do-list and this is now something that is constantly on your mind.
As a VA supporting your business, I will work alongside you to ensure that you receive the level of support you need.
When working with a Client, I seek to ensure that I fully understand any assigned tasks, deadlines, and budget before commencing. I also provide regular progress updates in the form of a brief weekly call or by other means if preferred.
My services
Diary management
- Gmail and Outlook
- Organise and arrange meeting requests including video calls /cancellations
- Schedule calendar invites
- Coordinate logistics and suitable venues for meetings
Travel arrangements
- Research travel options for all modes of transport and hotel costs
- Book requested travel (paid and agreed by Client)
- Arrange car hire
- Collate visa documentation (where possible)
- Provide travel itineraries if requested and/or diary as appropriate
- Follow existing travel policy
Expenses and invoicing
- Sorting and recording expenses onto required system (i.e Xero)
- Issuing and chasing outstanding invoices
Minute taking
- Minute taking (onsite or virtual)
- Typing of minutes
Document formatting and creation
- Google Docs, Microsoft, Adobe, Canva
- Create templates
- Canva design
- Add/input style settings
- Proofreading
- Duplicate file creation of alternative format
Lifestyle management
- Reservations i.e hotels, restaurants
- Training courses/events/seminars
- Personal and family appointments i.e dentist and hair
- Research and purchase gifts and flowers
- Find suitable holidays and activities
Email management
- Gmail and Outlook
- Inbox detox (sorting, archiving, and deleting)
- Create rules and filters
- Flag important messages for actioning
- Respond to ‘agreed’ emails/requests
Event admin coordination
- Research suitable venues for training, conferences, and events (within budget)
- Book venue and all necessary equipment, refreshments, lunches etc.
- Issue delegate invites
- Prepare delegate packs
- Attend onsite subject to location and availability
Research
- Carry out research requests
- Present findings in a clear and detailed format
Email marketing
- Email list
- Newsletters
Audio transcription
- Interviews
- Videos
- Meetings
- General discussion/forums
To find out more, please feel free to email enquiry@suesvirtualoffice.co.uk or submit your details using my contact form.